What if my question isn't asked often enough to be a frequently-asked
Get in touch with us at firstname.lastname@example.org and we'll do our best to
When will the conference start and finish?
Starts on July 17th at 9:00 a.m. and ends at 5:00 p.m. on July 20th.
Where is this conference anyway?
At the University Guest House and the nearby rooms in Fort Douglas on
the campus of the University of Utah. Check out the map here.
Will there be reliable access to the Internet?
Yes, The University of Utah Guest Network and eduroam are both available
throughout the conference site. More info can be found here.
What's the deal with this summer school link?
This conference is not affiliatied with th DECART (Data, exploration, Computation, and Analytics Real-world Training) summer school for the health sciences in any way, but due to the similarity in topic and time frame, the summer school is being advertised here. Interested individuals should follow the link and inquire within.
What are my accomodation options?
The University Guest House is where the meeting will be held, and we
have reserved 120 rooms, including lots of doubles. We have reserved
200 rooms at the University of Utah residence halls. Many of these are
shared, so if you are coming with a partner or a lab, please reserve as
a group so that the singles are available for those coming on their own.
There are also many hotels downtown, and some pretty amazing
campsites under 45 minutes drive away, details on which can be found on the accomodations page.
How can I book accommodations?
We have links to the University Guest House and the University of Utah
residence halls on the web site, along with links to some of the local
hotels, all of which can be found on the accommodations page.
Can I stay extra days before or after the conference?
The standard days are to arrive on Sunday the 16th and depart on Friday
the 20th. If you are coming to the mentoring session or the board
meeting and need to arrive early, rooms will be available on the
15th, and for those leaving on the 21st, some rooms will be available on
the night of the 20th. Of course, hotels will happy to add those days
I need breakfast. Should I bring my own Froot Loops?
Both the Guest House and the dorms provide breakfast, as do many of the
hotels. There will be light breakfast at the first coffee break
at 10:00 a.m. Froot Loops are permitted throughout the conference site.
What if I need caffeine to stay awake through the talks?
There will be coffee and tea breaks in the morning and afternoon,
and coffee, tea and hot chocolate are part of the breakfast package.
What is available in the way of nearby restaurants?
We'll have lunches at the conference site. For dinner, there is a
cafeteria at the student dorms, and there are many excellent restaurants
downtown and in Collegetown. Check out the map and list here, which
will also be in the registration packet.
Can you accommodate my special diet?
Let us know of any special dietary requirements via the registration
process, and appropriate meals will be arranged for you. At lunch,
vegetarian meals will be available at standard catering points. If
you have indicated any other special dietary requirements (e.g. gluten
free, etc), specific packed lunches will be provided and named meals
will be available at the banquet on Wednesday. We'll try to have
some allergy-friendly options at the reception also. Please work with
the Guest House and the residence halls for breakfasts.
How do I get to the conference from the airport?
You can take the TRAX green line to the Court House Station and transfer
to the Red Line to University, getting off at the Fort Douglas stop.
The current fare is $2.50. The maps show how to get from there to the
conference facilities and residences. Uber, Lyft, and good old taxis
are available and swift, and take well under 30 minutes. A taxi is
about $30, and the others about $20.
Can I park a car on campus?
If you are staying at the Guest House or the residence halls, you will
get a parking pass. If you want to drive to the conference itself,
there will be parking at the conference site behind the Commander's
House available during the day. There is parking at the Natural History
Museum of Utah for the reception, and at the Rice-Eccles Stadium for the
How can I get around without a car?
The Fort Douglas TRAX light rail stop is a few minutes walk from the
conference site, the Guest House and the residence halls. The red line
connects directly to lower campus, restaurants near campus, and most of
the downtown attractions and restaurants. The various ride companies
all function efficiently in Salt Lake City.
Will there be childcare available?
Yes, there will be a child care room available throughout the meeting.
Please indicate this on the registration form. There will be a fee to
cover the costs.
How about disability access?
Yes. Please indicate your requirements when booking so that we can make
an appropriate allocation.
I can't get through a meeting like this without alcohol.
That isn't a question, but there will be alcohol at the reception and
the banquet, and Utah's liquor laws have been relaxed so that there is
a nice selection of restaurants with liquor licenses near campus, and
many more downtown, along with numerous bars and pubs.
Do I need to be an SMB member to register?
No, and if you are not an SMB member, when you pay for the non-member
conference registration fee, you will automatically become an SMB member
for year 2017. If you are a member of our affiliated societies,
including the JSMB and ECTMB, the registration site should allow you to
register at the member rate.
Do I have to pay the registration fee if I am invited to give a
talk in a minisymposium or if I am a minisymposium organizer?
Yes. All participants are required to pay the registration fees.
Who should I contact if I require a formal confirmation of my
registration and payment in order to apply for visa?
Please, send an email to email@example.com with an email subject
'Registration and Payment Confirmation'.
How can I obtain a letter of invitation for visa application?
If you need a letter of invitation to apply for an entrance visa to
US, please email firstname.lastname@example.org with an email subject 'Invitation
Is there any financial support available for travel and local
If you are an SMB member, you can apply for the SMB Landhal Travel
Award. More information can be found here. The deadline for financial
support is April 1st.
Do I need to give a talk or present a poster in order to attend
No. The conference is open to anyone interested in attending, including
those who want to just relax and learn. Registration fees still apply.
What is the cancellation (refund) policy?
Requests for registration cancellations and refunds must be submitted in writing
to the Society and postmarked by June 23, 2017. No refund requests will be
granted after that date. An administrative $50 fee will be deducted from all
registration cancellation refunds.
In cases of cancellations due to denied Visa entry to the USA, the full
registration fee minus the processing fee of $50 will be refunded after having
received a proof of the rejection from the corresponding embassy via email, mail,
or fax and the rejection was not due to late application.
Requests for registration cancellations and refunds must be submitted in writing to the Society and postmarked by June 23, 2017. No refund requests will be granted after that date. An administrative $50 fee will be deducted from all registration cancellation refunds.
In cases of cancellations due to denied Visa entry to the USA, the full registration fee minus the processing fee of $50 will be refunded after having received a proof of the rejection from the corresponding embassy via email, mail, or fax and the rejection was not due to late application.